How to make recurring bookings via Calendar

• The recurring bookings feature is applicable for scheduled and non-scheduled bookings.
  

• It works on both regular and fine-tuned schedules, allowing you to add bookings in bulk with weekly or fortnightly recurrence. 

• The system will automatically locate relevant schedules when creating the recurrence - these schedules will always be on the same day & time, for the same staff & resource, and for the same location & service. (This is applicable for scheduled bookings)

• The feature works for both session and non-session services. 

This feature is currently not supported if you are using QuickBooks integration.

To add recurring bookings for scheduled bookings, navigate to your Calendar and click on any schedule. For non-scheduled bookings, you can navigate and click the column for the preferred start date and time.

In the pop-up menu, click Add booking
   

In the Add booking window, you will see an option Repeat. Select your recurrence frequency (weekly or fortnightly), and then select the value in the “Number of times” field. This number of times includes the first booking you are adding. Therefore, if you wish to create 10 bookings in total - select “10” within the “Number of times” field.

Once you have added the relevant booking details and clicked on the Add Booking button, recurring bookings will be automatically created. You will be able to verify the successful creation of your bookings on the following screen, which will list the dates of all bookings created in the background.

If there is no availability on any specific date within the selected recurrence (e.g. the date is blocked or a schedule is closed etc), the system will automatically detect this and prevent a booking from being created a date if it’s not unavailable. You will be able to see unavailable dates on the next screen. 

Please note, that if you are creating a booking for 2 or more people at the same time, the system will allow you to exceed the remaining capacity of the schedule. In other words, if a schedule has a remaining capacity of at least 1, then it will allow the creation of a recurring booking against it.  

Additional Information

• When the recurring bookings are created, all of the bookings in the recurrence will have the same status as the main booking (confirmed or pencilled in). 

• We will send only one combined notification to both you and your customer by your preferred notification method (email, SMS or both), rather than a separate notification for each created booking.  

• When a recurred booking is created, it will include the same details (including custom fields) on all bookings. A voucher or promo code, if used, will be applied to the first booking only.
  

• Related Articles

• How to set up Google Calendar

  Nabooki allows for two-way sync with Google Calendar so you can continue to manage your business while away from the office. Once activated, all bookings in your Nabooki Calendar will be displayed in your Google Calendar and updated in real-time. Any ...

• Single & multiple bookings, what's the difference?

  Single bookings If you offer individual appointments such as hair styling or private group golf lessons, in the Service allows field select Single bookings  Please keep in mind that you may accept more than 1 person per booking, but once a booking is ...

• How to change between viewing all bookings or bookings for an individual staff member

  Depending on your business setup, you are given a number of ways to view the calendar. Staff/Resource Individual View (default view) Multiple locations: When you have more than one location, you can manage all of your bookings in one Calendar, ...

• How to prevent further bookings for a class

  To stop receiving bookings on a particular class or event, use the left navigation menu > Calendar > click on the class or event > Close the event button. This will prevent further bookings for the service, however, existing bookings will be ...

• How to prevent bookings for days that you are closed

  If your business closes for holidays or you need to close during your normal business hours, you can block out the entire day(s) to prevent online bookings during these periods. You can also prevent bookings for an individual staff member if they are ...