How to Set Availability for Casual and Visiting Staff

Some businesses have casual or visiting staff who work on specific days rather than a fixed weekly schedule. In Nabooki, you can manage these staff members by setting limited availability to reflect their actual working hours.

This guide explains how to correctly set up casual or visiting staff to ensure they appear in the schedule only when they are available for bookings.

Step 1: Add the Casual or Visiting Staff Member

If the staff member is not yet in the system, you will need to add them first.

1️⃣ Go to Settings in the left-hand menu.
2️⃣ Select Staff to open the staff management page.
3️⃣ Click + Add new and enter their details.
4️⃣ Click Update to create the profile.

If the staff member requires login access, please refer to How to Provide Staff with Their Own Login Credentials.

Step 2: Set Availability for Specific Days

Since casual or visiting staff don’t have a regular schedule, you can limit their availability to specific dates using one of the following methods.

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Method A: Using the Staff Profile

1️⃣ Go to Settings in the left-hand menu.
2️⃣ Select Staff and click on the staff member's name to open their profile.
3️⃣ Go to the Hours tab.
4️⃣ Set their default working hours to Closed if they don’t work regularly.
5️⃣ Use the Fine-Tune Hours feature to manually add their available dates and times.
6️⃣ Click Update to save changes.

Fine-tuned hours override default hours, allowing staff to be available only when scheduled.

Method B: Using the Calendar

Alternatively, staff availability can be updated directly from the Calendar.

1️⃣ Go to Schedule in the left-hand menu.
2️⃣ Select Calendar.
3️⃣ In the Staff & Resources panel, select the staff member whose availability needs to be updated. The staff member must be selected for the clock icon to appear.
4️⃣ Click the clock icon next to the date that needs adjustment.
5️⃣ Set the available hours for that date.
6️⃣ Click Save to apply the changes.

This method provides a quick way to adjust availability for casual staff without navigating to their profile.

Troubleshooting & FAQs

I can’t see the clock icon in the Calendar. How do I fix this?

Ensure that the staff member is selected in the Staff & Resources panel. The clock icon only appears when an individual staff member is selected.

Why is my casual staff member still unavailable for bookings?

Check that:

• Fine-Tune Hours have been set for the correct dates and times.
• The staff member is assigned to relevant service.

Can casual staff update their own availability?

Yes, if they have login access. You can provide staff with a login by following How to Provide Staff with Their Own Login Credentials.

 

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Need Help?

If you need assistance, contact our support team:
💬 Live Chat: Click the chat icon in the bottom-right corner of the screen
📧 Email: support@nabooki.com

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